Deployment
How deployment works.
From the first site visit to a live system: a structured process delivered with your local implementation partner, or directly with us where no partner is available. Typically a few weeks end to end — driven mostly by collection size for tagging.
Four phases,
one clear path.
Every deployment follows the same shape: understand the site, connect the data, prepare the collection, and bring devices and staff live together.
Assess
Survey the spaces, gate placement, network, and existing hardware — and agree on what stays and what is added.
Connect
AtēnaOs integrates with your library system. Catalog, patrons, and loans stay where they are.
Prepare
Tag the collection and install kiosks, desks, and gates delivered by your implementation partner.
Go live
Train the staff, switch on, and monitor every device — with first-line support from your partner.
System live ✓The process
in detail.
Six steps from first visit to live operation. Timeframes are honest ranges, not promises — the largest variable by far is how many items need tagging.
Site assessment
The deployment starts with a walkthrough of your library. Together with the implementation partner, we map the spaces and how patrons and staff move through them.
- Entrance layout and where the security gates should stand
- Kiosk and desk placement in the actual patron flow
- Network coverage, cabling, and power at each device location
- Inventory of existing hardware — what can be kept and reused
Connect your library system
AtēnaOs integrates with your library system. Your catalog, patron records, and loans stay exactly where they are — there is no data migration and no parallel records to maintain.
- Integration configured and verified against real records
- Branches and item identifiers mapped to the platform
- No changes to how your library system is operated day to day
Tag the collection
Every item receives an RFID label carrying its identifier — the same value as its barcode and catalog record. Tagging can be done by your own staff with Tag Studio, by the implementation partner, or both in parallel.
- Encode and print labels in-house with Tag Studio, with each identifier checked against the catalog
- Compatible existing tags can be kept — no forced re-tagging
- Tagging proceeds shelf by shelf; the library stays open throughout
Install devices
Kiosks, desk readers, gates, and signage displays are installed at the positions agreed in the assessment. The hardware itself is specified during the partner consultation and delivered as a proven, working set — no proprietary lock-in, and suitable equipment you already own can often stay in service.
- Kiosk software set up and configured on the touch display
- Desk application installed at each staff workstation
- Gates integrated with the network and verified against live loan data
- Each device registered and licensed centrally in Admin
Train the staff
Training happens on your own devices, with your own collection. Staff learn the desk workflows first — the tasks that fill a normal day — then the handheld tools used in the aisles.
- Desk: patron lookup, batch lending, and gate permissions per item
- One scan for barcode and RFID alike — no mode switching to learn
- Handheld: inventory sessions, shelf-order checks, batch item edits, and tag finding
Go-live & support
The system goes live with the partner present. From that point on, every device reports its health continuously, and updates arrive centrally — no site visits for new versions.
- Health monitoring for every kiosk, desk, and gate in Admin
- Alarm history and analytics available at the desk from day one
- First-line support from your local implementation partner, in your language
What to expect along the way
How long does it take?
Typically a few weeks end to end, driven mostly by collection size for tagging. The system connection and device installation are measured in days; tagging a large collection is the part that takes time — and it runs while the library stays open.
Who does the work?
Deployments are delivered through local implementation partners — installation, tagging, training, and go-live support in your language. Where no partner is available, we deliver directly.
What does it cost?
AtēnaOs is licensed annually per institution; implementation services are quoted separately based on the assessment. Request a quote for your library.
More questions?
Common questions about hardware, existing tags, and the library-system connection are answered in the FAQ.